privacy policy

1. OVERVIEW

1.1 This privacy policy makes it clear how we process and protect your personal data in

relation to any information that you submit to our online recruitment software and any

information gathered on this website.

1.2 By using this site you are agreeing to your data will be held, stored and processed according to the policy detailed below. We comply with the UK Data Protection Act and UK and EU GDPR and as such your data is securely stored and only accessed by relevant and authorised personnel.

1.3 The purpose of the data collection and the type of data requested is decided by the Data Controller. In this instance the Data Controller is Wagamama Limited of 5-7 Marshalsea Road, London SE1 1EP. You can contact Wagamama at gdpr@wagamama.com.

1.4 The Data Controller uses a Data Processor in order to collect, store and securely transfer

your data. In this instance your Data Processor is Talos 360 Basecamp, 4 Webster Court,

Carina Park, Warrington, WA5 8WD. The Data Protection Officer for Talos 360 can be

contacted at: info@talos360.co.uk

2. DATA SECURITY

2.1 The technology that we use has been designed with your security in mind. Our Data

Processor’s servers are based in the UK and they deploy both technological and operational

security measures along with internal policies specifically implemented to protect your data.

3. LEGAL BASIS

3.1 From the latest data protection laws our legal basis for processing your data will be in the

legitimate interest in using the information that you supply to us in order to process your job

application and to provide you with information which may be of use.

3.2 The purpose of our data collection is to assess your suitability for the specific job role that

you have applied for. We may also use this information to contact you about other similar job

opportunities and may also statistically analyse your data.

3.3 We may also need to request and process your data if it is necessary for the performance

of a contract or if we have a legal basis for doing so. This may include the data that you need

to supply to us in order to satisfy the offer of a term of employment.

3.4 If we require your explicit consent to process any data as specified by data protection

laws then we will inform you of this consent requirement, and request your explicit “opt-in”,

at the point of data entry.

4. WHAT DATA DO WE COLLECT?

4.1 The personally identifiable information that we identify, store and process on this site is

that which is voluntarily provided to us. This includes (but not limited to):

· Your CV

· Cover letters

· Personal information supplied such as your name, email address & phone number

· Any details you enter into any application form

· Any answers to questions that correspond with your recruitment preferences

· Any supporting information that you provide to expand your candidate profile

5. YOUR DATA ACCESS RIGHTS

5.1 When it comes to your personal data you have the right to:

· Rectify inaccurate or outdated information

· Request to move your data (data portability)

· Object to data processing

· Withdraw your data consent at any time

· Be forgotten

· Ask for a copy of your data via a Subject Access Request (SAR)

· Lodge a complaint with the UK’s Information Commissioner’s Office (ICO) or other

relevant supervisory authority

5.2 If you think that there are any inaccuracies in your data then let us know and we will

amend your records. If you’d like to remove the data that you have supplied to us then you

can submit a request and we’ll delete your records for you, subject to any legal obligation we

have to retain it securely for a limited period of time. Please contact gdpr@wagamama.com

with your request.

5.4 If you’re not happy with the manner in which your data has been processed you can

submit a case to our internal complaints procedure by contacting gdpr@wagamama.com. If

you are not satisfied with the outcome of our investigation, you have the right to contact the

ICO (http://www.ico.org.uk), or for individuals based in the Republic of Ireland, the DPC (https://www.dataprotection.ie/en).

6. SHARING DATA

6.1 The data that you submit to this site may be:

· Made available to the Data Controller

· Made available to the Data Processor

· Used to communicate with you about your application

· Used to communicate with you in regards to recruitment

· Used to supply you with relevant (optional) job alerts

· Added to a searchable candidate database

· Analysed for our internal statistics to improve processes

6.2 Sometimes information may be processed on our behalf by relevant third parties; this

includes but is not limited to: video interviewing companies, payroll software, and HR

software.

6.3 We will not collect your information for unrelated purposes without first requesting your

consent.

6.4 In some cases, we may be compelled or permitted by the law, an official authority or

regulatory requirements to process your personal information without your consent or

knowledge, even after you have exercised your right to withdrawal, to be forgotten, or

objected to processing. If this happens, we will only process the limited personal data that we

are required to do so under these specific requirements.

7. LENGTH OF DATA STORAGE

7.1 If there is no activity on your candidate account for 2 years, it will be deactivated. You

can also request to withdraw your details at anytime and thereafter your data will be fully

anonymised for further protection, subject to any legal obligation we have to retain it securely

for a limited period of time. If you are successful and join Wagamama, your data will be

retained for up to 7 years from the date you leave Wagamama, after which it will be securely

deleted.

8. PRIVACY POLICY CHANGES

8.1 Provided that compliance is maintained in regard to applicable data protection laws, we

reserve the right to amend and modify this privacy statement for any reason and at any time.

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